For construction, engineering and facilities firms
Take the busywork off your project teams. Measure it. Then decide.
We build internal apps and AI agents for one workflow at a time, such as status reports, RFIs, submittals, work orders or closeout documents. We measure the hours before and after, and you only scale what pays for itself.
Fixed fee. Two weeks. Credited in full to the pilot.
- Pilot, 3 months
- $22,500
- Loaded cost of a staff hour
- $75
- Staff hours to break even
- 300
Across a whole firm, that is about six hours a week for one year. A single Friday report can cost more than that.
The problem
Most AI pilots stall for the same reason.
Nobody measured the work before the pilot started, so nobody can show it saved anything. The team tried a chatbot, liked it for a week, and went back to the spreadsheet. Meanwhile the Friday report still takes a project manager three hours, and RFIs still sit in someone's inbox.
We start on the other end. Pick the job your people complain about most, count the hours it takes today, build the smallest thing that cuts them, and measure again. If the numbers don't hold up, you'll know in weeks, not quarters.
What we build
Small tools for the work your teams already do.
Each of these is a pattern we would scope in an assessment, not a product off a shelf. Your version is built around your systems and your people.
- 01
Weekly project status, assembled for you
Pulls schedule, cost and field notes into a draft report the project manager edits instead of writing from scratch.
We measure: hours per report, per PM, per week; and how many edits the draft needs.
- 02
RFI and submittal tracking that chases itself
Logs each item, drafts the response from your specs and past answers, and reminds whoever is holding it up.
We measure: days open per item, hours spent chasing, and items that went overdue.
- 03
Work orders that arrive complete
Turns a tenant's email or a technician's photo into a properly coded work order in your facilities system.
We measure: minutes per work order entered, call-backs for missing details, and miscoded orders.
- 04
Closeout packages without the scramble
Gathers warranties, O&M manuals and as-builts into one checked package before turnover.
We measure: hours spent on closeout per project, and documents still missing at turnover.
- 05
Ask-the-spec
Your staff ask a question in plain English and get an answer from your specs, standards and past projects, with the page it came from.
We measure: time to answer a spec question, and calls to the office for document lookups.
- 06
Internal apps your staff actually open
Forms, checklists and dashboards that replace the shared spreadsheet, on the web and on the phone.
We measure: time per inspection or entry, and how many entries are complete the first time.
A person reviews anything that goes to a client, an owner or an inspector. Our tools draft; your people decide.
What each tool does, and what we measureHow an engagement runs
Three steps. You can stop after any of them.
2 weeks
3 months
Ongoing
1 · 2 weeks
Workflow Assessment
We interview the people who do the work, measure how long it takes today, and rank three to five workflows by hours saved and effort. You get a written baseline, a ranked list with the math behind it, and a clickable prototype of the top one.
2 · 3 months
Pilot
We build the top workflow for real, connected to your systems, with a working demo every week. At the end we measure the same hours again and give you the before-and-after.
3 · Ongoing
Build-out
If the pilot paid off, we take on the next workflows and train your team to run and extend what we built.
You own everything we build for you, including the source code.
What the assessment coversPricing
Prices, up front.
Workflow Assessment
$4,500
fixed
Length
2 weeks
Time
Interviews with up to 8 of your staff
You get
A measured baseline, three to five ranked workflows with the math, and a clickable prototype of the top one.
Terms
Full $4,500 credited to the Pilot if you start within 30 days.
Pilot
$7,500
a month, 3 months ($22,500)
Length
3 months
Time
10 hours a week of senior product and build time
You get
One workflow built, connected and in use. A demo every week; the before-and-after measurement at the end.
Terms
Always follows an assessment.
Build-out
$11,250 to $18,750
a month
Length
3-month minimum, then monthly
Time
15 to 25 hours a week
You get
Several workflows, plus training your team to own and extend them.
Terms
No lock-in after the minimum term.
We bill at $175 an hour, packaged so you know the number before you start. Software and hosting costs for what we build are billed at cost and agreed before we start. No long-term lock-in after the minimum term. You own everything we build, including the source code.
The math
A pilot pays for itself at 300 hours.
$22,500 divided by a loaded staff cost of about $75 an hour is 300 hours. Across a firm of 500 people, that is six hours a week saved for one year. Most of the workflows above burn more than that every week.
Run your own numbersWorked example. Not a client result.
- 12 PMs × 3 h × 48 weeks
- 1,728 h
- $75 an hour, loaded
- $129,600
- 50% saved (the pilot measures the real figure)
- 864 h
- Saved per year
- $64,800
- Pilot cost
- $22,500
- Payback once the tool is in use
- about 4 months
Assumptions: $75 an hour is the median construction manager wage ($51.43, BLS, May 2024) plus benefits and taxes (wages are about 70% of employer compensation cost, BLS). Your numbers will differ; that is what the assessment measures.
Experience
26 years building software.
Geoff Baron has built software since 2000: as a developer, a product manager, a director of product, a consultant and a founder. Most recently he ran product at AkitaBox, a facilities-management software company, working with the facilities teams who maintain buildings and the assets in them. Before that, software for emergency responders at PIER Systems. You work with him directly.
2021 to 2026
Product Manager, then Director of Product, AkitaBox
Facilities-management software. Worked with the teams who maintain buildings and the assets in them.
2018 to 2019
Senior Product Manager, ADx Healthcare
2014 to 2018
Founder and executive, Jetty Communications Solutions
2011 to 2019
Principal, Mossyrock
2004 to 2011
Product Manager, and strategic support with O'Brien's Response Management, PIER Systems
Crisis-communications software used by emergency responders.
2000 to 2002
Web Developer, Baron and Company
Your data, your people
Your data stays yours. Your people stay in charge.
- Built inside your accounts where we can.
- Your Microsoft or Google tenant, your cloud. Where we host, it's in the US, and you can take it with you.
- We don't train anyone's models on your documents.
- Your specs, reports and emails are used to do your work and nothing else.
- A named person signs off on anything that leaves the building.
- Our tools draft. Your people approve what goes to a client, an owner or an inspector.
- Every tool keeps a log of what it did and why.
- So your team, and your auditors, can check it.
Questions
Questions CIOs ask us
We already pay for Microsoft Copilot. Why do we need this?
Copilot helps one person with one document. The work that eats hours is usually a handoff between people and systems, like a report built from three tools or an RFI waiting on two people. That needs a tool built around your process. We often build on top of what you already pay for.
What does a pilot cost all-in?
$22,500 for three months of our time, plus any software costs, which we agree with you up front and bill at cost. The assessment ($4,500) is credited in full if you go ahead within 30 days.
How do we know it worked?
We measure the hours before we build and again after. You get both numbers in writing. If the pilot doesn't move them, we tell you not to scale it.
Who owns what you build?
You do, including the source code.
Do you work with our IT and security teams?
Yes. We expect to. We work through your review process and inside your accounts where possible.
You're in Europe. Will that work?
Geoff is based in Spain and keeps US hours every weekday: 8am to noon Pacific, 11am to 3pm Eastern. Most of the work is async with a weekly live demo, and we visit for kickoff when it's worth it.
How big is your team?
Small on purpose. You work with Geoff directly, not a junior team behind a partner.
Can you build a full app, not just an agent?
Yes. We build web and iPhone apps for internal teams: forms that work on site, checklists, and screens that replace shared spreadsheets.
Pick the workflow. We'll measure it.
Tell us which job eats the most hours. We'll reply within one business day with a yes, a no, or a question.